Abbotsford Arts Council
Job Posting – Canada Summer Jobs Program
Job Title: Summer Event and Project Assistant
Term: May 12 – August 15, 2014 (14 weeks)
Hourly Wage Rate: $12.00
Hours per Week: 40
Reports to: Executive Director
The mission of the Abbotsford Arts Council is to act as a resource for local artists while promoting the vision, creativity and energy of the community through the arts.
The Abbotsford Arts Council is seeking a university student with an interest in business administration, non-profit administration, or event management to work as a full-time, temporary Summer Event and Project Assistant for a 14-week contract position starting May 12, 2014 as part of the Canada Summer Jobs (CSJ) Program. The successful candidate will assist with the administration, marketing and logistics of Abbotsford Arts Council (AAC) local summer cultural events and projects including the Envision Financial Coffee House Concert and Concert in the Park Series, 2014 Canada Day Parade, the Anonymous Art Show Fundraiser, the Mill Lake Cruise-in Fundraiser, and monthly art gallery exhibition opening receptions. Activities will also include local event planning for Culture Days 2014, a nation-wide initiative devoted to providing Canadians with opportunities to participate in, and appreciate, all forms of arts and culture.
Tasks & Responsibilities
- Schedules, attends and takes minutes at event committee meetings to participate in event planning.
- Assists in creating event plans, budgets and maintaining event planning schedules.
- Recruits and schedules event volunteers.
- Participates in all efforts to publicize events, including media releases, print advertisements, and web and social media updates.
- Registers event participants, tracks attendees, and provides data entry, presentation and materials support.
- Assists with managing on-site production and clean-up for events as necessary.
- Prepares nametags, notebooks, packages, gift bags, decorations, registration lists, and other materials.
- Surveys event participants and evaluates results with the Executive Director.
- Evaluates event-related financial data with the Executive Director.
- Composes and manages correspondence.
- Researches potential event partners, sponsors and vendors; sends partnership proposals and obtains quotes.
- Proposes new ideas to improve the event planning and implementation process.
- To be eligible to participate in the CSJ Program, individuals must:
- Be between 15 and 30 years of age at the start of the employment;
- Have been registered as full-time students in the previous academic year and intend to return to school on a full-time basis in the next academic year;
- Be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act3; and,
- Be legally entitled to work in Canada in accordance with relevant provincial/territorial legislation and regulations.
The ideal candidate will possess the following qualifications:
- Pursuing a field of study in business administration, hospitality event planning/management, or a related field.
- Be aligned with and work to support the organization’s mission, vision and mandate.
- Have strong organizational skills.
- Pay close attention to detail. Perfectionists are strongly encouraged to apply.
- Have exceptional written and verbal communication skills in the English language.
- Demonstrated experience interacting with the public.
- Experience with meeting and event planning.
- Ability to work independently and as part of a team in a professional environment.
- Demonstrate enthusiasm and a willingness to learn.
- Knowledge of Microsoft Office. Experience using Adobe Creative Suite (Photoshop, Illustrator, etc.) software is a plus.
- Ability to some evenings and weekends.
How to Apply:
Please submit a cover letter, resume and two writing samples to
(Attn: Gail Gromaski) or by fax to (604) 870-1862 by 5PM on Monday, April 28th. No phone calls or visits, please. Only those selected for an interview will be contacted.